Fraud, corruption, money laundering, exploitation, abuse and sexual harassment
Solthis has a zero tolerance policy for acts of :
- money laundering,
- financing of terrorism
- Sexual exploitation
- Sexual abuse
- Sexual harassment
- any act prohibited by our Code of Conduct and Charter,
involving its own employees, other staff members or third parties in their working relationship with the Organization. This means that all allegations of fraudulent acts by any individual or entity in a contractual relationship with the Organization will be investigated very carefully.
What is the mechanism for reporting wrongdoing?
To promote a culture of honesty and integrity within the organization, in addition to internal avenues of recourse for its employees, Solthis has established means so that individuals wishing to report prohibited practices can do so free of charge, while using a variety of options:
- Online anonymous reporting form to be found on this page and on this link: https://www.solthis.org/en/report-a-wrongdoing-case-form/
- Send an email to: firstname.lastname@example.org
- Sending a regular mail to:
14-34 Avenue Jean Jaurès
75019 Paris – France
Solthis is also in favor of a culture based on deterrence and prevention. Its first line of defense against these acts within the organization is based on internal communication, training and awareness-raising of its employees and partners, as well as the provision of internal tools aimed at facilitating the inclusion of prevention measures in all processes and procedures and their integration into the organization’s culture.
Who can report wrongdoing?
Anyone, including Solthis employees or volunteers, suppliers, or beneficiaries, who has knowledge of prohibited practices committed by Solthis members or affecting Solthis funds and assets.
What prohibited practices should be reported?
The following is a non-exhaustive list of examples of fraud, corruption and other prohibited practices Falsifying documents, making false statements, or making false entries in Solthis systems in order to gain financial or other advantage;
- Collusion or any other anti-competitive maneuver between suppliers in a bidding process to influence the award of a contract by Solthis;
- Forging a Solthis staff member’s signature or a document to induce a party outside of Solthis to act;
- Using another user’s computer identity, or creating false identities, without consent or authorization, to manipulate Solthis procedures or obtain approval or denial of actions;
- Accepting gifts from a supplier, vendor, or beneficiary association without authorization;
- Soliciting a bribe/favor for signing a framework agreement, grant contract with implementing partners;
- Misrepresentation of employment status in Solthis to obtain a benefit from a government or private sector entity;
- Failure to declare a financial or family interest in a company or in the business of a third party while participating in a procurement or contract management process for that company or third party;
- Misuse of assets, products and other supplies or knowingly allowing partners and other third parties to do so;
- Financial support for organizations related to armed conflict and politics.
- Sexual exploitation (refers to the abuse or attempted abuse of a person’s vulnerable state (e.g., someone who depends on another person for survival, food rations, school books, transportation, or other services), unequal power, or trust in order to obtain sexual favors, including, but not limited to, offering money or other social, economic, or political benefits. This includes human trafficking and prostitution.
- Sexual abuse means any physical intrusion of a sexual nature, whether by force, coercion or unequal relationship, and the threat of such intrusion. It includes sexual slavery, pornography, child abuse and sexual assault.
- Sexual harassment (behavior that affects staff members and refers to any unwelcome sexual advance, request for sexual favors, verbal or physical attitude, gesture or behavior with sexual overtones that can reasonably be expected to shock or humiliate the individual).
What confidentiality and anonymity?
All investigations conducted by Solthis must remain confidential.
Solthis is required to ensure the anonymity of individuals who report suspected fraudulent acts. The organization has a policy in place to protect against possible retaliation for employees and stakeholders who report misconduct.
Individuals who wish to protect their identity may report anonymously. In the case of anonymous reports, a report number and code is used to allow the complainant to provide any response to the investigation, and to acknowledge any new requests for information from the case team. However, anonymous allegations may be more difficult to assess and review. For this reason, individuals wishing to submit a report are encouraged to provide their contact information. Solthis will treat information received with care and will limit the disclosure of information that could reveal the identity of the person making the report as much as possible.